RG-E: Executive Council Records
Series 1: Minutes of meetings

Historical Note:
By a unanimous vote of the Trustees at their December 2, 1944, meeting Article VIII of the By-Laws was revised to establish the Executive Council. The council had the same membership and duties as committees established by the June 6, 1941, By-Laws, The Administrative Council and its subdivision, the Council of Divisional Chairmen. (See Board of Trustees minutes, Dec. 2, 1944, and June 1941).

Membership consists of President, Dean, Chair of the Faculty, Chairs of the divisions.

Among Executive Council duties:
Have oversight of the curriculum.
Consider recommendations for changes in rank or tenure of faculty members.
Advise the President on new appointments to the faculty.
Recommend to the faculty candidates for honorary degrees.
Authorize and supervise any graduate work at Grinnell.
"Function as a means of communication between the faculty and the Board of Trustees when desirable. (Trustee by-laws, page 20)
Consult the President and through him the Committee on Buildings and Grounds of the Board of Trustees on the design, construction, and site of new buildings and on all major maintenance projects and alteractions of campus and buildings.

Provenance:
The official minutes of the Executive Council were transferred from Nollen House by the Dean and the President in October 1996. They were in 26 3-ring binders. Because of their fragile condition they were removed from the 3-ring binders, photocopied, then stored in folders in archives boxes. This set is the security copy and not for research. A photocopy of the entire set is bound and may be consulted with written permission from the Dean or the President.

Arrangement:
Minutes and accompanying papers are in the order in which they arrived in the notebooks. Some are in chronological order and some are in reverse chronological order.

Papers include full minutes of meetings and background papers relating to agenda items. For some years the abbreviated minutes distributed to the faculty are also included.

Restrictions: Council minutes are confidential and may be examined only with written permission from the President or Dean.

Series 1:
Minutes of meetings, Dec. 22, 1944 - Dec. 1985. 8 archives boxes.
The original set of the official minutes. Security copy.
Minutes of meetings, Dec. 22, 1944-Dec. 1985. 21 vols.
Bound photocopy set of the official minutes. May be consulted only with written permission of the President or Dean.
Minutes in the original set remain in the order in which they came to the Archives. Most years are in chronological order but some are in reverse chronological order. Years in reverse chronological order are:
1963-1965: section II.
1975-76
1976-77
1977-78
1976-83: sections I and II
1979-81: section I
Minutes in the bound, photocopy set are all in chronological order.