RG-A: Office of the President
Howard Bowen, 1955-1964
Series 2: Vice-President Ludwig

Merritt Ludwig was Vice President of the College from 1957-1966. His office oversaw business arrangements connected with the construction of Burling Library, Norris Dormitory, Fine Arts Center, Forum, and the Science Building. His office also managed the affairs of the Ford Foundation Matching Funds Program and the Reserved Income Gift Program, as well as the landscaping around Central Campus and Park Street. Dates: 1958-1965

Provenance: The files were left in Burling when the administrative offices moved out of Burling basement in the 1970s.

Quantity: 6 archives boxes

Box Listing:
Box 1
1. Burling Library, Specifications for Construction, May 1958
2-5. Dormitory (Norris):
2. Proposal, Contract, Bid Bond
3. Revisions to Specifications, September 1959: blueprints (in oversize file), addendum no.1-3
4. Specifications, June 24, 1959
5. Specifications for Furnishings, March 1960
6-10. Fine Arts:
6. Acoustics, 1961-62: correspondence between Skidmore, Owings & Merrill and Grinnell College
7. Air conditioning, August-November 1961: correspondence
8. Budget, September 1958: budget reports, picture of the proposed model
9. Building Committee, January 1960-October 1961: information, press releases, financial status, operational policies, Building Committee meeting minutes
10. Correspondence, Misc. 1959-64: business, financial, contracts, orders, punch lists

Box 2
1-15. Fine Arts:
1. Color Schedule, October 1960: listing
2. Field Reports, November 1959-May 1961: Field Reports no. 1-15
3. Furnishings and Equipment, November 1961-September 1963: correspondence, purchase orders, plans
4. Humidification, January 1963-May 1964: correspondence, humidity control, plans
5. Ice Skating Rink, 1960-61: correspondence, plans (in oversize file)
6-7. Index of Correspondence, 1961: Weitz, Auditorium Seating, Curtains and Draperies, Sheldon-Hamilton, Theater Equipment, Art Equipment, Music Equipment, Younkers
8. Job Memorandum, 1959-1961: Job Memorandum no.1, 3-9, 12-139. Memorial Plaques, October 1961-January 1962: correspondence, specifications, sample letters, plans
9. Memorial Plaques, October 1961-January 1962: correspondence, specifications, sample letters, plans (in oversize file)
10. Revisions to Specifications, October 1959 (plans in oversize file)
11. Revisions to Specifications, October 1960
12. Specifications for Furnishings and Equipment, 1961
13. Sprinkler System, January-August 1962: correspondence
14. Theater: correspondence, stage curtain, movie screen, stage, plan for coat pegs
15. `Theater Sound System. August 1961-January 1962: correspondence, purchase orders
[Skidmore, Owings, and Merrill, Fine Arts Center program requirements and equipment layouts, 1959. See 32/F3s/vault]

Box 3
1-6. Ford Foundation Matching Funds Program:
1. Brochures: "The Next Big Step", "Pioneering in Quality"
2. Correspondence, 1961-63: Bowen, Ludwig, Ford Foundation, Ashley Bickmore, George Susens
3. Donations/Gifts, 1961-64: Summary of actual and prospective gifts from all donors and from the trustees
4. Information, 1961-64: "A Special Message from the President" (September 25, 1961), Annual Fund, Matching Funds, list of gifts by categories, report on the campaign, pledges
5. Proposal: Table XVI Item A.2, A.3, Addendum I-IV
6. Publicity, 1961-64: press releases, "Charity and the Corporation" paper presented to the National Industrial Conference Board Management Seminar on Company Contribution, Howard Bowen (October 1961)
7-11. The Forum:
7. Bids, Estimates, and Billings, 1963-65: correspondence, contracts, budget summary
8. Construction in Progress, 1962-65: plans (in oversize file), change orders, specification revisions, building permit
9. Correspondence, Mechanic's Lien, 1965
10. Correspondence, Punch List, 1964-65
11. Correspondence, Sump Pump, 1965

Box 4
1-6. Forum Specifications, Skidmore, Owings and Merrill:
1. Construction Material
2. Contract Documents, 1963
3-5. General Construction Work, 1963 (plans in oversize file)
6. Kitchen (plans in oversize file)
7. Furnishings: SOM furniture designs, architect's drawings, 1963-64. Specifications, 1964.

Box 5
1-2. Landscaping, Skidmore, Owings and Merrill:
1. Central Campus, 1959: Landscape Plans for the Rehabilitation of the Planting on the Central Campus (in Oversize file)
2. Park Street, 1959: Landscape Plan for the Rehabilitation of the Tree Planting on the Park Street Area
3-6. Reserved Income Gift Program:
3. Correspondence, 1957-63: Hewitt Associates, Ludwig, Bowen
4. Documents, 1960: Standard Trust Provisions, Agreements, Grinnell Guide to Giving, Administrative Restrictions, Federal Income Tax Calculations
5. Information, 1963:Reference Manual, Tax Considerations for Gifts, forms, tables, documents, procedures
6. Materials, 1960: Report to the Trustees

Box 6
1-9. Science Building:
1. Cost Estimates, 1964-65: Financial Status Reports, Timetable, Preliminary Estimates
2. Estimates/Billings, 1964-65: correspondence, Financial Status Report, contract
3. Furnishings, 1964-65: Tabulation of Bids, correspondence, Outline Specifications, furnishings to be purchased
4. Furnishings Equipment, 1963-64: correspondence, listings
5. Furniture Bids, 1964-65: Kewaunee Technical Furniture Company, Weitz Company, Loebl, Schlossman & Bennett
6. Greenhouse, 1964-65: plans (in Oversize file), correspondence
7. Planning Committee, 1962-64: memos, correspondence, Job memorandum no. 1
8. Program, 1962-64: Report and Recommendations, Press Release, Report on Progress and Plans, plans (in Oversize file), Preliminary Program for Expansion
9. Specifications, 1964: Volumes 1-2, Addendum no.1-4

Folder:
National Fallout Shelter Survey, Grinnell, Iowa, November 6, 1962